Preview Questions Document Controller | Role Specific Skill

Question 1: What is the best practice for managing client approvals for construction contracts?

Which action should you take?

Choose only one option

Use an online platform that tracks approval status and automatically updates relevant stakeholders

Store all approvals in an email chain for future reference

Send physical copies of contracts for manual signatures

Rely solely on verbal confirmations without documentation

Question 2: How does a Document Controller ensure that data is entered in compliance with regulatory standards and company policies?

Which action should you take?

Choose only one option

Allow team members to enter data without regard for compliance

Implement a system that checks for compliance with relevant regulations, ensuring that data is entered according to legal and company requirements

Disregard company policies and focus on data volume

Ignore compliance checks and focus only on data entry

Question 3: What role does contract compliance tracking play in document management systems for construction projects?

Which action should you take?

Choose only one option

It ensures that all contract terms and obligations are being met, documented, and stored for future reference

It reduces the complexity of the project by simplifying requirements

It is irrelevant unless a dispute arises during the project

It serves as an afterthought and is only relevant after project completion

Question 4: What is the role of digital backup systems in the archiving process for construction projects?

Which action should you take?

Choose only one option

Digital backup systems are critical for protecting documents from loss due to fire, theft, or system failure, ensuring redundancy and accessibility

Digital backups are only useful for emails and reports, not for other documents

Backup is only needed for critical documents

Digital backups are unnecessary if physical copies are available

Question 5: How should a Document Controller ensure that project documents are easily accessible for audits or inspections?

Which action should you take?

Choose only one option

Maintain a well-organized, searchable document management system with proper indexing and metadata, making sure documents are readily accessible for audits

Assume documents will be found when needed

Store documents in random locations and hope they can be found when needed

Keep physical copies in one location and forget about digital copies

Question 6: How should a Document Controller handle sensitive or confidential information during the archiving process?

Which action should you take?

Choose only one option

Use secure storage systems, including encryption and access controls, to protect confidential documents during archiving and ensure compliance with confidentiality agreements

Store sensitive documents in unsecured folders

Assume confidentiality will be maintained without any special handling

Store sensitive documents in shared folders accessible by all project members