Preview Questions Document Controller | Role Specific Skill

Question 1: What is the most important aspect of contract document storage for long-term construction project management?

Which action should you take?

Choose only one option

Storing documents in physical format for easy retrieval

Keeping only the final contract and discarding previous versions

Ensuring proper version control and accessibility for future project needs

Storing documents in a separate system for each contractor

Question 2: How should a Document Controller handle the integration of digital and physical document systems?

Which action should you take?

Choose only one option

Implement a unified document management system that integrates both physical and digital documents, ensuring consistent tracking, storage, and access

Only focus on digital documents and ignore physical ones

Only digitize documents that are frequently accessed and store physical copies of others

Store physical and digital documents separately without any integration

Question 3: How can you ensure the timely retrieval of documents during the construction project's lifecycle?

Which action should you take?

Choose only one option

By maintaining a well-organized filing system with clear categorization and indexing of documents

By storing all documents in a random order for convenience

By letting project team members manage their own filing systems

By relying solely on digital searches without using categories

Question 4: When setting up a filing system for a large construction project, what is the most important factor to ensure efficient document retrieval?

Which action should you take?

Choose only one option

Storing all documents in physical format

Storing documents without categorizing them

Using only the most commonly used documents for digital storage

Standardized naming conventions and metadata tagging

Question 5: What is the purpose of a "contract close-out" in construction project management?

Which action should you take?

Choose only one option

To close all financial accounts

To resolve all outstanding contract issues and complete all final deliverables

To stop any further contract revisions

To simply finish construction without further paperwork

Question 6: When entering design revisions into a document management system, how should the revision history be recorded?

Which action should you take?

Choose only one option

By replacing old versions with the new ones

By maintaining a separate revision log and updating it every time a change is made

By recording changes on paper and updating the system later

By storing only the final version and ignoring older drafts