Preview Questions Document Controller | Role Specific Skill

Question 1: In archiving construction documents, what is the benefit of creating an electronic index or catalog?

Which action should you take?

Choose only one option

It has no impact on document management

It slows down the retrieval process

It eliminates the need for filing documents at all

It allows quick retrieval, reference, and management of documents

Question 2: How should you handle the retention of emails related to construction projects in a filing and archiving system?

Which action should you take?

Choose only one option

By deleting all emails after the project ends

By categorizing and archiving emails as project-related documents, with proper metadata and retention schedules

By keeping only emails from the client and deleting all others

By printing all emails and storing them in physical file cabinets

Question 3: How can document control systems help with compliance during a construction audit?

Which action should you take?

Choose only one option

By ensuring all required documents are indexed, accessible, and up-to-date

By minimizing the number of documents reviewed during the audit

By storing documents in multiple formats to increase redundancy

By focusing on only the most recent contract documents

Question 4: In document management, how can the retention and disposal of construction project documents be handled effectively?

Which action should you take?

Choose only one option

By ignoring legal retention requirements and discarding documents when the project is finished

By establishing and following a retention schedule that complies with legal requirements

By deleting documents immediately after project completion

By retaining all documents indefinitely for future reference

Question 5: In contract management, what is the most effective way to track payment schedules and milestones for contractors?

Which action should you take?

Choose only one option

Maintaining physical copies of each payment request and milestone report

Ignoring payment schedules until the end of the project

Relying solely on email confirmations from the contractors

Using a centralized system that links contract terms, milestones, and payments

Question 6: What should be the role of audit trails in construction document management systems to ensure legal compliance?

Which action should you take?

Choose only one option

They should only track document approvals, not modifications

They should track who accessed, modified, or approved documents to ensure transparency

They are unnecessary as long as the final documents are available

They should be omitted to reduce system overhead