Preview Questions Document Controller | Role Specific Skill

Question 1: How should confidential documents be handled in a construction project's archiving system to prevent unauthorized access?

Which action should you take?

Choose only one option

By storing all documents in a locked filing cabinet

By implementing role-based access controls and encryption

By storing documents only in physical format

By allowing all team members to access all documents

Question 2: How should a Document Controller handle discrepancies between contract documents and construction records?

Which action should you take?

Choose only one option

Ignore discrepancies and proceed with the construction

Discard conflicting documents to avoid confusion

Review the discrepancy, document it, and coordinate with the project manager and legal team to resolve it before proceeding

Assume discrepancies will resolve themselves

Question 3: How should a Document Controller manage data entry for complex construction contracts that involve multiple revisions and amendments?

Which action should you take?

Choose only one option

Enter only the latest version and disregard earlier revisions

Ignore revisions and focus only on the original contract

Store revisions separately without linking them to the original document

Ensure that every revision and amendment is properly entered into the system, tracking changes and linking to the original document for clarity

Question 4: How should a Document Controller integrate the archiving process with project lifecycle stages?

Which action should you take?

Choose only one option

Archive documents only after project completion

Integrate the archiving process into each phase of the project, ensuring that documents are archived as they are created, revised, and finalized

Archive documents at irregular intervals, depending on team needs

Archive documents only at the end of the project

Question 5: How can a document control system ensure that contract deadlines are met for construction projects?

Which action should you take?

Choose only one option

By removing the deadlines from contract documents to simplify tracking

By setting automatic reminders and alerts for key contract deadlines

By allowing flexibility in deadline management

By solely relying on the project manager's reminders

Question 6: What is the primary objective of a document control system in construction projects?

Which action should you take?

Choose only one option

To provide an aesthetic layout for project documentation

To manage the financial records of the project

To ensure all project documents are easily accessible and comply with regulations

To track the progress of construction tasks