Preview Questions Documentation Specialist | Role Specific Skill

Question 1: What is the most critical factor in ensuring compliance with data protection regulations in the BFSI industry?

Which action should you take?

Choose only one option

Allowing unrestricted access to sensitive data

Storing customer data in paper files for security

Regularly deleting sensitive data without backups

Implementing robust data encryption and access controls

Question 2: In BFSI, how can you ensure that all legal and financial documents are retrieved and distributed according to company policies and industry regulations?

Which action should you take?

Choose only one option

Implement a centralized document retrieval system with built-in compliance checks

Use paper-based systems for all legal document handling

Use separate retrieval systems for each department without coordination

Allow departments to retrieve and distribute documents without guidelines

Question 3: How does the Swiss Financial Market Supervisory Authority (FINMA) regulate the documentation of client transactions in BFSI institutions?

Which action should you take?

Choose only one option

By requiring transaction records to be kept for 5 years

By requiring full disclosure of client transaction data to authorities

By requiring all transactions to be recorded in paper format

By limiting access to transaction records to compliance officers

Question 4: In the context of BFSI, how can you ensure that only authorized personnel can retrieve and distribute sensitive financial documents?

Which action should you take?

Choose only one option

Implement role-based access control (RBAC) in the document retrieval system

Allow open access to documents for faster retrieval

Use a shared drive where all employees can access documents freely

Rely on password protection alone without role differentiation

Question 5: In BFSI document filing systems, which of the following techniques would best optimize retrieval times when querying a large set of customer financial records?

Which action should you take?

Choose only one option

Implement an index on key search criteria like customer ID and loan type

Use full-text search without indexing

Store all documents in a single folder

Store documents in a flat directory structure

Question 6: Which of the following is the most critical factor when retrieving customer documents during a regulatory audit in BFSI?

Which action should you take?

Choose only one option

Ensuring documents are always in a searchable format

Using untracked folders for easier access

Relying on physical retrieval methods for accuracy

Sending documents to auditors via email without encryption