Preview Questions Documentation Specialist | Role Specific Skill

Question 1: What is the best way to ensure that document retention policies are consistently applied across all departments in a large financial organization?

Which action should you take?

Choose only one option

Rely on manual policy enforcement

Assign one person to monitor document retention

Create department-specific retention schedules

Use automated document management workflows

Question 2: What is the most common penalty for failure to comply with the General Data Protection Regulation (GDPR) in the BFSI sector?

Which action should you take?

Choose only one option

Heavy fines based on a percentage of global turnover

Public apology without fines or sanctions

Temporary suspension of operations

Loss of client data privacy without penalties

Question 3: In BFSI, how would you handle confidential records that need to be stored for long periods but are rarely accessed?

Which action should you take?

Choose only one option

Delete all records after a predefined period

Use secure, low-cost long-term storage options such as cold storage

Keep them in physical storage with restricted access

Store them on high-performance, frequently accessed systems

Question 4: What is the best practice for securely distributing sensitive financial documents within an organization?

Which action should you take?

Choose only one option

Encrypt documents before distribution and use secure file transfer methods

Send documents through unsecured physical mail

Allow open access to documents to facilitate distribution

Use standard email attachments without encryption

Question 5: When distributing legal financial documents to clients in BFSI, which method ensures that document integrity and confidentiality are maintained?

Which action should you take?

Choose only one option

Use fax or physical mail without encryption

Use secure document portals with encryption and access logs

Allow clients to download documents from unsecured links

Send documents via unencrypted email to save time

Question 6: What is the most efficient method for integrating data entry processes with existing compliance tools in a BFSI environment?

Which action should you take?

Choose only one option

Enter data manually in both systems for later reconciliation

Use outdated integration methods to avoid updates

Discard data that does not fit into the compliance system

Use API-based integration to sync data entry systems with compliance tools